Case Management
- Orphan and student application review workflow — approve, reject, or request more information
- Full orphan and student records with photos, family background, and sibling linking across applications, admission, and enrollment stages
- Guardian and parent record management
- Downloadable PDF profiles and applications, with photos embedded and a faint logo watermark
Donor & Fundraising Management
- Individual and corporate donor records
- Sponsorship management linking donors to specific children
- Multi-gateway donations: Paystack, M-Pesa, PayPal, Stripe, bank transfer
- Automatic PDF tax receipts
- Certificates with public verification codes, a proper decorative seal, and a clean single-page landscape layout
- Causes and Projects fundraising campaigns, each linking straight into the donate flow with the right item pre-selected
- Zakat calculator with live gold/silver pricing, fully configurable
- Backend-managed Donor FAQs answering common sponsor questions
Wellbeing & Activities
- Health records, vaccinations, and medical conditions
- Quran memorization and recitation progress tracking
- Character development and discipline records
- Sports teams, competitions, and awards
- Recreational activities and educational trip management
Staff & Volunteers
- Staff records, task assignment, scheduling, and timesheets
- Volunteer applications, scheduling, and certificate issuance
Website & Content Management
- Backend-managed homepage hero slider, testimonials, gallery, and partner logos
- Full blog with a working sidebar: search, recent posts, genuinely-tracked popular posts, visitor comments, a donation ad, and admin-added custom widgets (text, image, link, or raw HTML)
- Events with RSVP, Careers with online applications, Alumni success stories
- Editable Terms of Service, Privacy Policy, and all core page content — no code required
- Contact form inquiries routed into the admin inbox, with an embeddable map on the Contact page
- Dual logo system (light/dark background variants) and custom favicon support
For Donors
- A personal dashboard showing donation history and downloadable PDF receipts
- Follow a sponsored child's actual academic, health, Quran, and character progress — not just a thank-you email
- Transparent FAQs on exactly how sponsorship funds are used
- Give toward a specific cause or project, or general support
For Guardians
- The same real visibility donors get, extended to a child's own parent/guardian
- Academic, health, Quran, character, and sports records for their own children — nothing else
Administration
- Role-based access control: Super Admin, Org Admin, Branch Manager, Staff, Donor, Guardian
- Module toggles — enable only what your organization actually needs
- A working six-step installer: requirements check, database connection, schema setup, your own admin account (no test logins left behind), optional demo data, done
- A demo-data cleanup script for an existing installation that only removes originally-seeded sample content — never anything real you've added since
- Configurable payment and integration providers
About this system
Running an orphanage or community centre means juggling far more than most off-the-shelf software accounts for: the children in your care, the donors and sponsors who support them, the staff and volunteers who show up every day, academic and religious education, health records, and a public-facing website that has to actually bring in support — not just look nice.
The Orphan Management System (OMS) is built specifically for this. It's a single, self-contained PHP/MySQL application you install on your own hosting and own outright — no monthly SaaS fee, no per-user pricing, no risk of a vendor shutting down and taking your data with them.
It covers the full lifecycle: reviewing an orphan or student application, admitting and tracking a child's academic, health, Quran, and character progress, mapping siblings across applications and enrollment stages, matching a child with a sponsor, processing that sponsor's donations through your payment gateway of choice, and giving that sponsor — or a guardian — their own portal to follow the child's actual progress, not just receive a thank-you email. Meanwhile your public website runs a backend-managed hero slider, lists your causes and projects, publishes a blog with a customizable sidebar, and accepts online applications for sponsorship, enrollment, volunteering, and partnership.
It ships with a working six-step installer, a demo-data cleanup script for going live, and complete buyer documentation covering setup through day-to-day use.
What Makes This Different
- You own it. No recurring platform fees — host it anywhere that runs PHP and MySQL.
- Transparency is a real feature, not a slogan. Donors and guardians get actual visibility into a child's academic, health, Quran, and character records — built into the product, not just claimed in marketing copy.
- A working installer, not a "here's a SQL file, good luck." Six steps, your own admin account, optional demo data, done.
- Every module is real. Health, Quran tracking, character development, sports, alumni, mentorship — each is a fully working feature with its own database tables and admin screens, not placeholder UI padding out a features list.
- Comes with documentation. A full buyer guide, both HTML and PDF, written for a non-technical buyer to actually get through setup alone.
